An exciting opportunity has arisen as an Administrator to cover a period of maternity leave. In this role you will report to our Rental Operations Supervisor and be a part of the Rental and Base Service team, delivering professional, customer focused support to the business. You will be responsible for responding to internal/external enquiries and undertaking administration activities relating to Rental, Base Service (repairs) and Logistics.

Plan for progress. Protechting People and Planet is our roadmap.

Responsibilities

• Preparation, maintenance and completion of rental and repair order documentation.
• Preparation of documentation for equipment shipment, including raising delivery notes and customs invoices, ensuring the correct export licensing controls are applied.
• Monitor Import Customs Clearance requests
• Preparation and issuing import clearance instructions for freight agents.
• Booking shipments within UK and working with freight agents for exporting goods outside the UK.
• Creating, issuing and expediting of purchase orders, sales orders and invoices.
• Answering telephone calls and emails promptly, evaluate and respond to enquiries effectively.
• Undertaking training as necessary for role development.
• Contribute towards effective team working and communication both internal & external.
• Demonstrate a high standard of good health and safety practice for self and others.
• Carry out work duties in accordance with the operating standards of the company.
• Ensure high standards of personal presentation in keeping with company standards.

Qualifications and experience

• Experience in a similar administration/logistics role
• Strong interpersonal skills, written and verbal
• Proficient in Office 365 including Word, Excel and Outlook
• Good working knowledge of ERP systems such as Dyanamics AX, CRM 365, InspHire
• Knowledge of export controlled equipment would be advantageuous

At KONGSBERG, we believe that diversity fuels innovation. We encourage you to apply, even if you do not meet every requirement. Research shows that women and minority groups are less likely to apply to jobs unless they meet every single qualification. Your unique perspective is valuable to us. Your skills, attitude and perspective could be exactly what we are looking for!

You are able to

• comply to company rules and procedures and execute plans with commitment and determination
• use a methodical and systematic approach, plan ahead, define clear priorities and allocate resources effectively
• communicate in a clear, precise and structured way
• co-operate well with others, share knowledge, experience, information and support others in the pursuit of team goals

What we can offer

• An exciting and important position working for the world-leading supplier of maritime solutions
• An inspiring and safe work environment
• Competitive pay and benefits

At KONGSBERG, "Protechting People and Planet" drives solutions, and diverse teams inspire innovation.

Work location
Westhill, Aberdeenshire

Kongsberg Discovery is responsible for product and technology development, supply chain operations, and project delivery for KONGSBERG's subsea and marine surface sensors, hydroacoustic positioning, sonar & mapping systems, robotic vessels, and communications systems. Through its comprehensive portfolio of offerings, Kongsberg Discovery continues to be recognized as a world leader in its core markets all over the world. We have a strong history and track record of delivering world-class products and services to customers across the globe. There is a firm focus on developing advanced technological and autonomous systems that optimize operations at sea – while simultaneously reducing the environmental impact – our solutions are key in transforming the maritime sector for a more sustainable future.

KONGSBERG is a leading global technology group. Throughout our proud two-hundred-year history, we have continuously advanced, applying innovative solutions to the needs of our customers, partners and society at large. We believe diversity is our strength. By fostering an inclusive and diverse culture we nurture and ensure space for different perspectives and ideas. We are determined in our work to mature and improve our ability to utilize our diversity and culture of differences to create positive business results.

Protechting people and planet