The Purchaser is responsible for end-to-end operational purchasing for assigned vessels, ensuring timely, compliant and cost-effective procurement, supplier coordination, logistics follow-up and invoice support. The role supports vessel operations by managing requisitions, purchase orders, delivery monitoring, shipment documentation, customs readiness and issue resolution in line with company procedures and governance requirements.

• Manage end-to-end purchasing for assigned vessels, from requisition to purchase order follow-up.
• Ensure purchases meet required cost, quality, quantity, delivery and specification standards.
• Coordinate with approved suppliers on quotations, confirmations, updates and discrepancies.
• Perform logistics follow-up and processing, representing approximately 25% of the role.
• Monitor shipments, delivery status, documentation readiness and logistics handovers.
• Support customs readiness through required shipping and trade-compliance information.
• Handle invoicing follow-up by verifying invoices against purchase orders, receipts, payment terms and supporting documents, and coordinating resolution of invoice discrepancies with suppliers and Accounts Payable.
• Monitor supplier performance and escalate recurring risks or delivery issues.
• Maintain accurate purchasing, logistics and audit records in relevant systems.
• Comply with company procedures, SOX controls, procurement rules and governance standards

• Review requisitions for completeness, specifications, budget and required documents.
• Obtain and evaluate supplier quotations based on cost, quality, delivery and compliance.
• Prepare purchase orders and follow up confirmations, changes and supplier responses.
• Coordinate logistics follow-up, shipment planning, delivery monitoring and delay escalation.
• Ensure shipping and customs documents are complete, accurate and ready when required.
• Track deliveries, receipts and discrepancies with suppliers and logistics partners.
• Verify invoices against purchase orders, receipts, terms and supporting documents.
• Maintain purchasing, logistics, supplier and invoice records in relevant systems.
• Support supplier onboarding, compliance checks and required vendor documentation.
• Follow procurement procedures, SOX controls, governance rules and authority limits.
   

• Bachelor’s degree in any related field.
• 2–3 years of relevant work experience in purchasing, procurement, logistics, shipping, accounts payable, or a related field.
• Preferably with experience in logistics coordination, documentation control, freight invoice processing, procurement support, Accounts Payable support, or shipping operations.
• Strong sense of ownership, urgency, and follow-through.
• Highly accurate and detail-oriented when handling purchasing, logistics, invoicing, and documentation activities.
• Well-organized and able to manage multiple priorities and urgent vessel requirements effectively.
• Proactive and solution-oriented, with the ability to identify and escalate potential risks or issues at an early stage.
• Strong communication, collaboration, and stakeholder coordination skills, particularly when dealing with suppliers, freight forwarders, and internal stakeholders.
• Ability to work effectively independently and as part of a team.
• Compliance-focused and committed to following procedures, SOX controls, and governance requirements.
• Adaptable and comfortable working across different cultures, time zones, and changing business requirements.
• Confident in using purchasing, logistics, invoice processing, and reporting systems.
• Working knowledge of AMOS, IFS, and other related purchasing systems is an advantage.
• Proficient in Microsoft Office applications and standard reporting tools, particularly MS Excel.
• Basic understanding of logistics processes, shipping documentation, and customs requirements.
• Ability to support invoice follow-ups, documentation control, and maintenance of audit-ready records.
• Professional, values-driven and improvement-minded.
• Demonstrates energy, initiative, and a strong drive for results.
• Possesses a solution-oriented mindset and a proactive approach to problem-solving.
• Ability to work effectively independently and as part of a team.
• Demonstrates strong attention to detail and the ability to deliver high-quality work efficiently and within agreed timelines.
• Adaptable and able to work effectively in diverse environments and with stakeholders across different business cultures globally.
• Identifies with Hoegh Evi’s values (and leadership principles when applicable)