• Assist in planning, coordinating, and executing employee engagement initiatives and activities.
• Provide administrative and logistical support for visiting executives, clients, and partners, as required.
• Support internal communication activities (e.g., coordination, documentation, and distribution of materials) as assigned by the HR team.

• Coordinate interview scheduling and communicate details to candidates and interviewers.
• Monitor completion of pre-employment requirements and follow up on outstanding items.
• Prepare, compile, and file onboarding documentation to ensure completeness of new-hire requirements.

• Maintain employee 201 files and ensure completeness, proper filing, and confidentiality of records.
• Perform HRIS updates and employee data clean-up activities; validate entries for accuracy and consistency.
• Support preparation of HR documentation and simple trackers/reports as requested by the HR team.

• Assist in processing and updating employee records for government statutory requirements (e.g., SSS, PhilHealth, Pag-IBIG) and maintain supporting documentation.
• Support preparation, tracking, and submission of required statutory reports and forms, as assigned.
• Provide administrative support for payroll-related documentation and employee data validation, as required by the HR team.

• Assist in processing employee clearances and offboarding documentation for resigning or terminated employees.
• Coordinate exit requirements, track completion of required sign-offs, and file final documents in employee records.

• Coordinate office maintenance and repairs; monitor and escalate facility issues (e.g., fire safety, electrical, mechanical) to the HR team for action.
• Coordinate with vendors, building administration, and maintenance personnel for office-related concerns and service requests.
• Support inventory management and procurement of office and pantry supplies; maintain basic monitoring records, as assigned.

• Assist in monitoring the HR revolving fund and tracking office-related expenses (e.g., supplies, utilities, vendor payments), as assigned.
• Assist in tracking, validating, and routing office-related billings for processing and payment.
• Coordinate with housekeeping personnel and monitor service-related activities, as required.

• Perform other HR and administrative tasks that may be assigned from time to time, consistent with the role.

• Bachelor’s degree
• Open to fresh graduates; prior work experience is not required.
• Demonstrates the ability to handle sensitive information with a high level of confidentiality and professionalism
• Possesses strong interpersonal skills and works effectively in a collaborative team environment
• Exhibits solid organizational, time management, and administrative skills
• Shows strong attention to detail and accuracy in all tasks
• Knowledge in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Identifies with Hoegh Evi’s values
• This position is for 12 months or one (1) year fixed term contract