• Ensure to process invoices efficiently and in accordance with the department policies and procedure.
• Ensure to manage company inbox (OPEX invoices) efficiently, effectively and on time in accordance with company internal control requirement.
• Ensure HLNG invoices transferred to IFS on time in compliance with the department policies and procedure.

• Manage Company Inbox (hlng.vendormaster@hoeghevi.com) with in accordance with company internal control requirement.
• Ensure accurate and timely processing of invoices for ADMIN, and OPEX, verifying approvals, coding expenses correctly, and maintaining compliance with company policies
• Coordinates with the responsible people for timely processing and payment of invoices including Purchasing team, Vessel Accountants, Superintendents, and others
• Sending weekly follow-up or reminders to approvers for outstanding invoices or tasks that require their attention in IFS
• Uploading supporting documents (delivery notes/service reports) in IFS
• Ensuring that invoices under (LNGF, HGEG,HGAL) are created with correct tax codes and accounting code and routed to correct PIC’s.
• Update and send the weekly ATPI flight coding template to Crew Managers for cost allocation and upload the updated template to IFS on time
• Review, verify, and update the monthly sending of Open PO lists of the Vessel Accountant
• Registering vendor registration for Direct and Agent by collecting, verifying, and entering new vendor details into the system, including vendor updates in IFS
•  Regularly update the monitoring of new vendor registrations and updates, coordinating with the   Payment Controller and/or Discipline Responsible to address any missing or incorrect documents.
•  Organize and archive onboarding forms in and other supporting documents to eDocs for audits or internal reviews.
• Provide inputs and suggestions to enhance existing policies and procedures.
• Perform ad hoc task/function as maybe required by his/her superior.

• Bachelor's degree in Accountancy or any related field.
• Knowledge of Eye-share or other ERP systems is an advantage.
• Advanced proficiency in Microsoft Office, particularly Excel.
• Experience in invoice processing and vendor coordination is an advantage.
• Strong collaboration and interpersonal skills.
• Possesses a solution-oriented mindset with a willingness to continuously improve processes and ways of working.
• Works effectively both independently and collaboratively in a team environment.
• Able to manage multiple priorities, work efficiently, and deliver high-quality outputs within agreed timelines.
• Possesses a solution-oriented mindset and approach to problem-solving.
• Able to work effectively both independently and as part of a team.
• Delivers high-quality work efficiently and within agreed timelines.
• Adaptable and able to work effectively in diverse environments and with stakeholders across different business cultures globally.
• Identifies with Hoegh Evi’s values (and leadership principles when applicable)
• This is for a 12 months Fixed-Term Contract