Job Summary:

Undertake and execute day-to-day operational sourcing activities in support of DNO’s Kurdistan operations. Liaise with Contracts and Procurement Manager (Production & Infrastructure) and Snr Procurement Officer in Erbil to ensure PO’s, are prepared for materials at best price and delivery terms and in compliance with C&P procedures. Prepare RFQ’s and invitation to tenders, facilitate tender openings and evaluation of bids received, and place Call offs and Purchase Orders. Expediting of materials and goods until delivery to site and purchase order close out.

Key Responsibilities:

The following key is used in this section:

(A)– position requires an awareness of what is required

(K) – position requires that knowledge is required to fulfil this aspect of the role

(S) – position requires a skill in being able to fulfil this aspect of the role

 

• Review requisition and orders to verify accuracy, terminology, and specifications, (S)
• Prepare small to medium RFQ’s and evaluate bids received, (S).
• Responsible for issuing all call-offs covering DNO Framework Agreements
• Compare, evaluate bids to determine the best bid among potential suppliers and draw up purchase orders for procurement of goods and materials (S).
• Initiates supply orders in the system, confirms delivery with suppliers, monitors and tracks supplier performance to purchase order requirements. (S)
• Contact suppliers to schedule or expedite deliveries and ensure goods and materials are delivered on time (S)
• Report the late deliveries to Senior Procurement Officer, assess any documentation and approval required for late delivery and penalty action in accordance C&P Procedure (A)
• Resolve any shortages, missed or late deliveries and other problems with suppliers. (S/K)
• Prepare and maintains files for all Purchase Order(s) and logistic transaction. Includes receiving copies of POs, entering details in follow-up log, preparing follow-up delivery sheets and updates relevant computer files as required (A)
• Carries out Epicor transactions to create and update amendments to PO records.
• Ensure logistics is adequately planned and resourced to avoid delays.
• Involvement in periodical stock taking work at site and/or DNO Warehouse whenever it is required (K).
• Ensure compliance with DNO, C&P requirements along with governance and compliance obligations and ensure an audit trail to secure cost recovery. (K)
• Safeguard a high level of compliance with DNO anti-bribery, anti-corruption and money laundering policies (A)
• Verify that HSE requirements under the contracts are complied with; (A)

 

Required Qualifications & Experience:

• Minimum 3+ years relevant oil & gas contracting experience preferably with an IOC

The following academic qualifications are advantageous:

• Bachelor’s Degree in administration, accounting, logistics, supply chain management or related field; or alternatively,
• Excellent computer skills (Word, Excel, Outlook), including experience with ERP systems
• Procurement certification (CIPS) preferable.