An exciting opportunity has arisen as Rental Administrator, reporting to Rental Operations Supervisor. In this role, you will be a part of the Rental and Base Service team, delivering professional, flexible customer focused support to the business. You will be responsible for responding to internal/external enquiries and undertaking administration activities relating to Rental, Base Service (repairs), Logistics and Reception duties.

Key accountabilities 

• Based in reception, act as host to visitors and deal with all enquiries in a professional and courteous manner.  
• Ensure company COVID19 protocols are carried out for visitors and staff, such as temperature checks and logging visits.
• Answering telephone calls and emails promptly, evaluate and respond to enquiries effectively.
• Preparation, maintenance and completion of rental contract and repairs documentation.
• Preparation of documentation for equipment shipment, including raising delivery notes and customs invoices, ensuring the correct export licensing controls are applied.
• Booking shipments within UK and working with freight agents for exporting goods outside the UK.
• Assist with administration for importation of goods to the UK, including preparation of import clearance instructions for freight agent.
• Preparation, issuing and expediting of purchase orders and invoices.
• Review and seek approval of supplier invoices within required timescales.
• Provide support and holiday/absence cover for colleagues when required.
• Undertaking training as necessary for role development.
• Contribute towards effective team working and communication both internal & external.
• Demonstrate a high standard of good health and safety practice for self and others.
• Carry out work duties in accordance with the operating standards of the company.
• Ensure high standards of personal presentation in keeping with company standards

 Qualifications and experience

• Educated to HNC level in a relevant subject (or commensurate with experience)
• Previous experience in an administration/reception-based role
• Experience dealing with customer requests
• Good working knowledge of Microsoft Office – Word and Excel

Additional Desirable Qualifications & Experience 

• Good working knowledge of Business ERP Systems
• Experience in logistics

Key Skills

The following attributes are essential:

• High standard of written, verbal and numerical communication
• Excellent attention to detail, quality and safety
• Able to work on multiple tasks simultaneously and prioritise effectively, whilst working to tight deadlines
• Able to focus on customer needs and expectations.
• Able to work proactively in a team environment and using own initiative when required.
• Able to collaborate with colleagues, share knowledge, experience and information to support others in the pursuit of team goals

What we can offer you

With us, you will be offered a competitive salary and benefit packages with good development opportunities in an international environment. We offer an inspiring and safe work-environment and the possibility to work with sustainable and exciting solutions for the future.

Work location
Westhill

At Kongsberg, we believe in tackling challenging problems and delivering extreme performance for extreme conditions.  We do that through excellent products and services developed for delivering the greatest benefits to our customers.

WORLD CLASS – through people, technology and dedication